Remote Part-Time Administrative Assistant Needed ID-10180

November 22, 2024

Job Description

Do you want to make a positive impact in people’s lives? Are you a great communicator who can connect with various types of people? Are you professional, deadline-driven, organized, love variety and are extremely reliable? Then we want to talk to you!

Dialectical Behavior Therapy (DBT) Center of Arizona is currently looking for candidates to fill the position of Administrative Assistant. Join our team for an opportunity to grow professionally in your career!

WE OFFER YOU

A culture of teamwork, professionalism, mutual respect and dedication to our patients.

A professional environment, utilizing technology and proven techniques to meet the changing needs of patients and the community.

Highly competitive compensation.

A flexible schedule.

The highest quality client care by placing the needs of the client first.

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POSITION DETAILS

This remote, part time position functions as an ambassador of the practice by serving as a liaison to clients, internal and external referring physicians, psychologists, psychiatrists and others. You will provide superior customer service through the handling of a high volume of telephone calls and emails. A good understanding of the unique characteristics and operations of a private practice are required in order to proficiently support the practice. Principal functions include appropriately responding to client inquiries via telephone and email and accommodating referral requests. Additional duties include but are not limited to routing client concerns appropriately, calendar and schedule maintenance of all psychologists and handling billing and maintenance on our electronic database.

DUTIES AND RESPONSIBILITIES

Provide stellar Customer Service - be candid, but gracious.

Support office staff and executives with general operational tasks.

Manage communication of information in and out of the office.

Plan and schedule meetings, presentations, and other office related events.

Answer phones and emails in a professional manner.

Support the onsite management team on all HR functions.

YOUR SKILLS AND QUALIFICATIONS

High school diploma or G.E.D. equivalent required.

Minimum two years of secretarial, back office/front office experience in a physician's/psychologist/psychiatrist office/ or customer service role required.

Outstanding interpersonal skills with a commitment to customer service.

Healthcare experience preferred.

Completion of a medical terminology course preferred (psychology terminology).

Excellent oral and written communication skills.

Strong computer experience with advanced proficiency in Microsoft Word and Excel.

Excellent organizational, analytical, and problem-solving skills.

Highly motivated, able to work independently.

Able to prioritize work load.

If this describes you, and you have an interest in being part of a team, in a positive work environment … Let’s talk!

A LITTLE ABOUT US

The Dialectical Behavior Therapy (DBT) Center of Arizona is a growing private mental health practice located in Paradise Valley and Tempe, AZ. We provide the highest quality client care by placing the needs of the client first.

Company Description

The Dialectical Behavior Therapy (DBT) Center of Arizona is a growing private practice located in Paradise Valley and Tempe Arizona. At DBT Center of Arizona we specialize in specific evidence-based therapies (e.g., DBT, CBT, Trauma Focused-CBT, Parent Child Interaction Therapy, and Incredible Years).

We offer the flexibility of a private practice and take care of administrative support, marketing, and billing. We also work closely with several referral sources both online and local/national PCPs, inpatient/residential programs, psychiatrists, schools, and other mental health providers. DBT Arizona offers competitive salary, training/consultation, flexible schedules,. Visit us at dbtarizona.com

Why Work Here?

Flexible hours, great training, caring-well trained admin staff, excellent compensation, Great Benefits.

The Dialectical Behavior Therapy (DBT) Center of Arizona is a growing private practice located in Paradise Valley and Tempe Arizona. At DBT Center of Arizona we specialize in specific evidence-based therapies (e.g., DBT, CBT, Trauma Focused-CBT, Parent Child Interaction Therapy, and Incredible Years). We offer the flexibility of a private practice and take care of administrative support, marketing, and billing. We also work closely with several referral sources both online and local/national PCPs, inpatient/residential programs, psychiatrists, schools, and other mental health providers. DBT Arizona offers competitive salary, training/consultation, flexible schedules,.

Remote Part-Time Administrative Assistant Needed ID-10180

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

DISCLAIMER

Other Jobs You May Be Interested In

Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

5. HOW DO YOU PROCESS INFORMATION?

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

8. HOW TO PRIORITIZE WORK?

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

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