DLA Piper is hiring: Administrative Assistant in Seattle ID-11474

December 3, 2024

DLA Piper is, at its core, bold, exceptional, collaborative and supportive. Our people are the backbone, heart and soul of our firm. Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career. Let’s see what we can achieve. Together.

**Summary **   

Operates a multi-line telephone console and directs calls appropriately and effectively. Greets clients, vendors and visitors and directs them to the appropriate parties or destination. Performs front desk duties for a specified office. Provides clerical and administrative support to staff, managers and/or directors for an assigned area or department. Answers phones, creates and/or types Word, Excel and PowerPoint documents, tracks data, processes invoices, maintains department files, schedules meetings, etc. Provides administrative support to staff, managers and/or directors for an assigned area or department.

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Location

This position is located in our Seattle office. 

Responsibilities  

Answers main phone lines to the office and directs the calls appropriately.
Welcomes clients, vendors, and visitors to the office and notifies the appropriate parties of their arrival.
Arranges catering orders for meetings.
Assists with miscellaneous projects.
Tracks parking validations.
Schedules conference rooms and hoteling offices.
Records incoming deliveries and arranges delivery with secretary/attorney.
Prepares check requests for general office invoices.
Maintains daily visitor log.
Works with supervisor to submit and track building maintenance and other tenant issues.
May be asked to assists with coordination of marketing events to include creating name tags, sign in sheets, greeting guests, etc.
Processes department invoices. Reviews for accuracy and submits for approval.
Compiles all receipts to submit for reimbursement. Reviews receipts to reconcile credit card charges. Completes expense reports as required.
Maintains department files to include both hard and electronic copies. May index and close files as necessary.
Types, proofreads and edits/updates various documents to include memos, letters, contracts, spreadsheets, emails, etc.
Coordinates office and/or department events to include Blood Drives, special events, parties, etc.
Performs other duties specific to assigned office/desk. These may include working with vendors to finalize purchases, issuing office badges, functioning as receptionist.
Other duties assigned.

Desired Skills   

Must have intermediate level skills in Word and Excel and have the ability to learn additional skills through in-house training and education. Must be able to type 50 wpm. Intermediate level skills in Word, Excel, and PowerPoint. Strong communication and interpersonal skills required to interact with staff and attorney on a regular basis. Good organizational skills necessary to maintain files, coordinate schedules and track a variety of data. Ability to work effectively in a fast-paced environment.

Minimum Education   

High School Diploma or GED

Preferred Education

Bachelor’s Degree

Minimum Years of Experience  

2 years’ experience providing clerical and administrative support

Essential Job Expectations   

While the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to:  

Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties;  
Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner;  
Provide timely, accurate, and quality work product;  
Successfully meet deadlines, expectations, and perform work duties as required;  
Foster positive work relationships;  
Comply with all firm policies and practices;  
Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed;  
Perform all other duties, tasks or projects as assigned.

Our employees are expected to embrace and uphold our firm values as a part of our DLA Piper culture. We are committed to excellence in how we represent our clients and develop our people.  

Physical Demands   

Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.  

Work Environment   

Onsite/In Office

Disclaimer   

The purpose of this job description is to provide a concise statement of the work elements and to organize and present the information in a standardized way. It is not intended to describe all the elements of the work that may be performed by every individual in this classification, nor should it serve as the sole criteria for personnel decisions and actions. The job duties, requirements, and expectations for this position may be modified at the Firm’s discretion at any time. This job description does not change the at-will nature of employment. Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process.  

**Application Process **   

Applicants must apply directly online instead of sending application materials via email. If you have a request for an accommodation during the application process or have any questions about the process, please contact careers@us.dlapiper.com. Please add dlapiper@myworkday.com to your list of safe senders.  

Accommodation   

Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process. If you have a request for an accommodation during the application process, please contact careers@us.dlapiper.com .  

Agency applications will not be considered.   

No immigration sponsorship is available for this position.  

The firm’s expected hiring range for this position is $30.38 - $39.49 per hour depending on the candidate’s geographic market location. Non-exempt positions will be paid on an hourly basis and paid overtime in accordance with applicable laws.

The compensation offered for employment will also be dependent on other factors including the candidate’s experience, skills, educational and professional background, and overall qualifications. We offer a comprehensive package of benefits including medical/dental/vision insurance, and 401(k).

DLA Piper is hiring: Administrative Assistant in Seattle ID-11474

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

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4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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DISCLAIMER

Other Jobs You May Be Interested In

Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

5. HOW DO YOU PROCESS INFORMATION?

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

8. HOW TO PRIORITIZE WORK?

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

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